Protocol Pointer – December 2013

What is Netiquette?  It is the practice of using etiquette on the Internet.

Email is a quick way to correspond with Daughters, but the following courtesies are important to observe:

●  Be Careful not to write anything in an email that you wouldn’t mind seeing in the headline of tomorrow’s newspaper. Send a clear, friendly and helpful message.

●  Check your email frequently.  If you have a DAR job, read your communication often and pass them along to others who may require the information. Check your SPAM folder making sure important emails have not accidently slipped into this category.

●  Acknowledge emails in a timely manner.  If you do not have time to give a complete answer right away, let the sender know that you have received the message, and when you plan to provide the information requested.  If the message requires no reply on your part, it is helpful to respond with ”message received” or ”report received”.   If you receive information that you requested, a simple “thank you” is appropriate.

●  Email Format

●  Subject Line:  Write DAR and something descriptive in the subject line. This will help to retrieve a message at a later time.

●  Message string:  Include the original text in a FWD or reply. It is easier to view an entire conversation on an important topic.

●  Identification:  In DAR matters, always include your full name, chapter and office.  Do not assume everyone knows who you are.

●  Don’t Contribute to SPAM, by forwarding jokes and non-DAR emails, unless you have an agreement with the recipient.

●  Email Address Changes:  For DAR contacts, include your full name, chapter, office and both old and new email addresses. This will make updating the information easier for everyone.

●  Send Key:  Always double-check the TO: and CC:  boxes before pressing the send key to make sure that your email will be sent to the intended recipients!

As always, please email this committee chairman with any questions regarding protocol!

Sharon Maas
State Protocol Chairman


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