As chapter regent, you are the official representative of your chapter at State Conference and Continental Congress. If you are unable to attend, the first vice regent may serve as alternate for the chapter regent. Duly-elected delegates and alternates have the privilege of speaking and voting, provided their credentials are in order.
State bylaws and standing rules may require the chapter regent to give a written report to the state regent, state recording secretary and/or district director prior to state conference. Some states limit the number of words allowed in each report. A good report might include reference to outstanding programs or accomplishments, specific problems to be solved, problems solved or goals reached (including methods used), acknowledgment of an outstanding chapter member, and a brief summary and evaluation of the year’s work. It must include the name of the chapter and the name of the regent.
Additionally, state bylaws or tradition may require the chapter regent to give a narrative report during state conference. It is important to know in advance the amount of time allowed for each regent so that the report actually reflects the chapter’s most noteworthy achievements. A few minutes spent organizing and rehearsing such narrative reports can reduce stage fright and frustration when the timekeeper rings the bell. The chapter delegation should rise briefly when the chapter regent is called upon to report.
Before state conference:
- Refresh your memory about processionals, protocol, and flag etiquette by referring to the DAR Handbook, Flag Code and Protocol Notes (from the NIP).
- Practice reciting The American’s Creed.
- Find out whether or not formal dress is the general rule for certain functions.
- Review state bylaws.
- Be sure all chapter delegates and alternates have proper identification signed by chapter officers.
- Encourage delegates and alternates to attend all scheduled meetings to increase their overall understanding of DAR.
- Make a point to get acquainted with representatives from other chapters.
If time permits, discuss with the chapter delegation all proposed bylaw amendments, resolutions, committee reports, nominations, or other action on the agenda before the day when voting is to occur. Then questions can be thoughtfully discussed and alternative positions compared. The business meetings are not the occasions for consultations among delegates.
Mary Lynn Dalrymple Brown